Wedding Vendor Tracker
The Gathurr Wedding Vendor Tracker is the wedding vendor management spreadsheet that keeps every quote, contract, contact, and payment for your entire vendor team in one place. From your first round of "let's get quotes" to the final balance paid, this digital wedding vendor tracker template gives you a clear, side-by-side view of who you are considering, who you booked, what you owe, and when — so you can make confident decisions and never miss a payment or a phone number again.
A wedding is, quietly, a dozen small businesses you have to hire, compare, negotiate, and coordinate. Photographer, videographer, florist, caterer, baker, DJ or band, planner, hair and makeup, rentals, officiant, transportation. Keeping their quotes, contracts, and deadlines straight across email, screenshots, and texts is where planning gets genuinely messy. This vendor comparison spreadsheet brings all of it into one calm, organized command center.
What's inside your vendor tracker
- Vendor shortlist and comparison — line up candidates for each category with their quotes, inclusions, and notes so you can compare apples to apples before you commit.
- Booked-vendor directory — name, company, contact person, phone, email, website, and social, so every detail is one tap away on the day.
- Contract and payment tracker — total cost, deposit paid, balance due, and payment dates, with running totals so nothing slips.
- Status at a glance — researching, contacted, quoted, booked, paid in full — see exactly where each vendor stands.
- Questions and meeting notes — keep the questions you asked and the answers you got attached to the right vendor.
- Deadline and reminder columns — final headcount due, final payment due, arrival times, so the calendar works for you.
Why couples love it
It replaces the scavenger hunt through your inbox with a single, trustworthy directory. When a balance is due, you know. When the venue needs your florist's certificate of insurance, you have it. When something goes sideways on the day, every number is already in your pocket. It is the difference between feeling like you are chasing your wedding and feeling like you are running it.
Format and instant delivery
A fully editable digital spreadsheet for Google Sheets and Microsoft Excel, with totals pre-built. Instant digital download after checkout — nothing printed or shipped. Use it on any device and share it with your partner and planner so everyone works from the same truth.
Best paired with the Wedding Budget Tracker and Day of Tracker — or get the whole planning system in The Wedding Vault.
Frequently asked questions
What format is it, and what do I need to use it?
It is a fully editable spreadsheet that works in Google Sheets (free) and Microsoft Excel. Use it on a computer, tablet, or phone.
When and how do I receive it?
Instantly. Right after checkout you receive a digital download with a link to copy the template into your own account — no waiting.
Do I need to be good with spreadsheets?
Not at all. Every formula and total is pre-built, so you simply type in your details and the numbers calculate themselves.
Can my partner or planner use it too?
Yes. Share it with anyone you like and work from the same live, up-to-date version.
Is anything printed or shipped to me?
No — this is a 100% digital product. Nothing physical is sent.
What is your refund policy?
Because this is an instant digital download, all sales are final and non-refundable.
